Business Advocacy Coordinator
Provides administrative support to the Business Advocacy program by coordinating activities, conducting research, handling information requests, preparing correspondence, and scheduling meetings. Assists with Business Advocacy programs that support our business community by addressing workforce, safety, and development challenges.
Reports to: Business Advocacy Director
Classification: Non-Exempt
Benefits: Medical, dental, and vision insurance – 75% employer paid premium; life, and long-term disability insurance; Paid Time Off; Flexible spending accounts; paid holidays and floating holidays; 401(k) 3% employer contribution & up to 4% match (must meet eligibility requirements).
Job Duties
– Conduct research and analysis on relevant issues and topics, and produce information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
– Assist with planning, logistics, and execution of Business Advocacy events.
– Coordinate logistics for programs, meetings, and presentations including but not limited to meal service, room set-up and clean-up, and technical assistance.
– Attend Billings Chamber Advisory Board meetings and compile meeting notes.
– Coordinate with the Team to produce timely, relevant content.
– Contribute to team effort by completing projects on time and accomplishing related results as needed.
– Maintain customer confidence and protect operations by keeping information confidential.
– Assist the Business Advocacy Director with additional program-related tasks and activities for organizational success.
Local & State Advocacy:
– Collaborate with the Business Advocacy Director and Communications Team to produce Business Advocacy publications such as: Press Releases, One-Sheeters, PowerPoint presentations, Infographics, Public Policy Guide, Voter Toolkits, Legislative Scorecard, website content, and e-blast communications.
– Work with the BA Director on candidate endorsements and legislative agendas that advocate for business and the overall community
– Establish relationships with local and statewide elected officials
– Monitor City Council agendas and emails.
Job Requirements
Bachelor’s degree in a related field. Two or more years of experience or coursework in a field related to customer service, research, logistics, communications and/or business preferred.
– Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication
– Excellent interpersonal skills required. A high degree of poise and tact to represent the Billings Chamber and Visit Billings with all members, board members, volunteers, and the general public.
– Ability to work independently allowing the organization and initiation of tasks to occur in a dynamic, fast-paced
environment.
– Proficient in Word, Excel, Outlook, and PowerPoint applications. Operate automated and standard office equipment, such as personal computer, calculator, photocopier, fax machine, projector, and postage machine.
– Excellent listening and oral and written communication skills. 6. Flexibility and willingness to accept new assignments and challenges.
– Willing and open to sharing new ideas.
– Occasional travel before or after normal work hours via auto, air, train, or bus.
– Willing and able to work evenings, weekends, and/or holidays as events and meetings may require.
– Ability to quickly learn industry-related computer software and business etiquette skills.
– Strong commitment to preparedness
– Must have fun